Boca Raton Museum of Art
501 Plaza Real, Boca Raton, FL 33432
In Mizner Park
T: 561.392.2500 F: 561.391.6410
Tues, Wed & Fri
Saturday & Sunday
Mondays & holidays
10AM - 5PM
10AM - 8PM
NOON - 5PM
Children(12 & under)
1st SUNDAY of each month
Careers at the Museum
ASSOCIATE DIRECTOR OF DEVELOPMENT
The Boca Raton Museum of Art is seeking a candidate for the Associate Director of Development position. Reporting to the Director of Development, the candidate will have the opportunity to contribute to, and gain experience in, all aspects of advancement within an AAM accredited museum of the highest caliber. This is an ideal position for a candidate who desires to grow their career in and around a creative and philanthropic community, within a collaborative team.
SUPERVISED BY: Director of Development
The Associate Director of Development will provide overall support for the advancement activities of the Boca Raton Museum of Art (BRMA), working closely with the Director of Development and Museum leadership and staff to increase awareness and financial support of the institution. In particular, the Associate Director of Development will provide instrumental support for individual major and legacy gift activity; prepare grants, proposals and sponsorship materials for government, foundation and corporate funders; assist with the development and implementation of membership, annual appeal and campaign strategies; conduct prospect research; assist in producing development reports and communications on program impact; and assist in the successful planning and effective implementation of development initiatives and events.
- Goal Setting: Collaborate with the Director of Development. Museum leadership and key staff to help in the preparation of annual operating plans and budgets, incorporating fundraising projections into the budget of the organization.
- Advancement Planning: Collaborate with the Director of Development, Museum leadership and key staff to help define and continually upgrade a systematic fundraising plan that addresses both the short and long term financial needs and goals of the institution.
- Major Gifts/Individual Giving: Assist in the logistical organization for meetings with donors and prospective donors, including the preparation of meeting and briefing materials.
- Legacy Giving: Assist in developing and producing materials, correspondences and events to encourage planned gifts to the BRMA.
- Grants, Proposals and Sponsorship: Prepare donor-specific proposals for individual, government, foundation, and corporate entities, customizing pre-written materials, developing new materials, and responding to the detailed requirements of grant applications.
- Membership and Annual Appeals: Assist with crafting compelling communications materials for related mailings, including solicitation letters, pledge letters, and stewardship correspondences.
- Prospect Research: Conduct prospect research on individual, corporate, and foundation prospects, as assigned. Prepare written research profiles to support the cultivation of donors. Assist in the identification of new prospects by exercising independent and judgment as to capacity and inclination.
- Communications: Assist in the development of a systematic communications plans for members and donors, creating materials that tell the Museum’s story, and helping to ensure that these materials are segmented and distributed in a targeted, regular, timely and consistent fashion.
- Development Initiatives and Events: Work collaboratively with colleagues to ensure the successful planning and carrying out of member and donor events.
REQUIRED MINIMUM QUALIFICATIONS
KNOWLEDGE AND EXPERIENCE: The qualifications, experiences and skill sets described here are representative of those that must be met by an employee to successfully perform this job:
- Bachelor’s Degree or higher in related field. Master’s Degree is a plus.
- 3 to 5 years experience in a non-profit fundraising setting, preferably with an arts organization.
- Demonstrated ability to prioritize and coordinate multiple projects.
- Ability to manage highly confidential information with impeccable discretion.
- Excellent organizational, interpersonal, communication and customer service skills.
- Excellent verbal and written communication skills with strong attention to detail.
- Ability to develop and monitor budgets and prepare financial reports.
- Computer literacy, with experience with fundraising databases preferred.
- Ability to take direction, work independently as well as to be a member of a team, set and maintain priorities, balance demands of multiple tasks, and meet deadlines.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job:
- Stands and walks intermittently throughout the work day, including sitting and bending; reaches, lifts, carries, and manipulates various office materials, supplies and equipment; arranges furniture.
- Must be able to sit for long intervals while working on the computer and other tasks.
- Must be able to cope in a fast-paced environment.
- Must be able to function independently.
- Must be in good general health.
- Occasional lifting and carrying up to twenty pounds is necessary.
Interested applicants can email a letter of interest and resume to Roberta Kjelgaard, Director of Development at email@example.com.
ACCOUNTS PAYABLE/RECEIVABLE ACCOUNTING
Provide accounting support for Finance, Museum Departments and Museum Auxiliaries
- Process high volume membership and event sales receipts by recording cash, checks and credit card transactions
- Record cash receipts for online sales into the general ledger
- Prepare cash deposits for bank
- Process daily vendor invoices for payment: Assign general ledger account numbers, record invoices, process weekly check run
- Record EFT payments and credit card transactions into general ledger
- Maintain supporting EXCEL worksheets
- File supporting backup.
- Maintain and reconcile petty cash for Guest Services and Museum Store
Analysis and Audit Assistance
- Preparation of records, reports and analysis as requested; assist with preparation for the Annual Audit, compile documentation and reports and address auditor inquiries
- Provide financial information as requested by Dir. of Finance and/or Finance Manager
- Serve as occasional back up at Visitor Services Desk and Museum Store as necessary
- Other duties as assigned
REQUIRED MINIMUM QUALIFICATIONS
Education: 2 yr. Associates Degree Preferred
Experience: 3-5 years relevant Accounts Receivable and Accounts Payable accounting experience. Proficiency in Excel and Microsoft Office
Skills and Abilities: Ability to quickly learn Accounting Software System. Seasonal high volume accounts receivable processing required. Must be customer focused and effectively interact and communicate with outside vendors. Ability to work in a team environment.
Interested applicants can email a letter of interest and resume to Linda Ursillo, Director of Finance at firstname.lastname@example.org.
||Museum Education Intern
||Beginning of semester
Internship Job Description:
Qualified individuals will assist the Education Department in:
- assisting with the implementation of the Education Mornings and Contemplate & Create program. Responsibilities include inventory of art supplies, assisting with the operations of the program, photo documenting, light research, and filing.
- creating family treasure hunts for special and permanent exhibitions.
- researching in-depth for upcoming exhibitions and individual artists.
- developing museum lessons based on permanent collections.
- maintaining art films library and selecting upcoming films.
- writing scripts for cell phone tours.
- organizing and updating docent files, tracking hours of service, etc.
Applicants should be upper division students (junior, senior or graduate) majoring in an education, art- or museum-related discipline. They should be organized, detail-oriented and computer literate. Applicants should also have a general knowledge of art terminology and education theories/practices, possess excellent writing skills and LOVE working with people. The internship places you in a dedicated, professional and dynamic education office.
Interested applicants can email a letter of interest, resume and three references to Claire Elisabeth Clum, Director of Education at email@example.com.